The Canon imageRUNNER ADVANCE 3000 series printers offer a convenient scan-to-email feature that lets you directly scan documents and send them through your Gmail account. This article guides you through the setup process. P.S. I have tested with Canon iR ADV 3520i, 3720i and 3822i.

Step 1: Prepare Your Gmail Account

Create a separate Gmail account for setting up the printer(s). Now, please proceed with the following instructions below:

Enable Less Secure Apps: Gmail blocks less secure apps by default. To allow your Canon printer to send emails, you need to enable access:

• Go to your Google Account settings and ensure you are logged in with the correct Gmail account.
• Navigate to the Security section
• Please scroll down to Less Secure App Access and turn it on. If you do not find it, you are using the 2-Step Verification and have to Generate an App Password

Generate an App Password (if 2-Step Verification is enabled)

• While you are in the Security section, click on 2-Step Verification
• After Signing in to Google, select App Passwords and click on the “>” Right Arrow as shown in the image below

• Provide a Custom name with “Canon Printer” or whatever name you like and click Create
• Note: the 16-digit password provided, please keep it somewhere safe as you will need this in place of your regular Gmail password during the printer setup

Step 2: Configure the Printer’s Network Settings

Connect the Printer to Your Network

• Ensure your Canon 3000 series printer is connected to the same network as your computer
• You can use either a wired (Ethernet) or wireless connection. Follow the printer’s user manual to connect to your network if you haven’t done so already

Step 3: Access the Printer’s Web Interface

• Find the Printer’s IP Address
  • On the printer’s control panel, navigate to the network settings to find the IP address. This is usually found under Menu > Network Settings > IPV4 Address. (Ex: 192.168.92.100)

• Open the Web Browser
  • Enter the printer’s IP address into the address bar of a web browser on your computer

Step 4: Set Up Scan to Email

• Login to the Printer’s Web Interface:
  • Use the default admin credentials (if required)

• Navigate to Email Settings
  • Go to Settings/Registration
  • Under Function Settings > Send
  • Click on E-Mail/I-Fax Settings or Network Settings – E-Mail/I-Fax Settings that appear depending on the printer model

• Configure SMTP Server
  • Set the SMTP Server Address to smtp.gmail.com
  • Set the SMTP Port Number or SMTP TX to 587
  • Enable Use/Allow TLS for SMTP or SMTP TX
  • Enable Use/Allow SMTP for Authentication (SMTP AUTH)

• Enter Authentication Information
  • Set the Email Address of your newly created Gmail address
  • Enter the SMTP Auth Username (your full Gmail address)
  • Enter the SMTP Auth Password (the app password generated or your regular Gmail password if less secure apps are enabled)
  • Important Note: Please remove all the gaps between the generated password before using it
  • Now check the connection. If everything is okay then it will show a message something like: “Connection to the server was successful“. Otherwise, you have to check for any typos or other issues.

Here is a screenshot provided for Canon iR ADV 3520i for your convenience.

• Save Settings:
  • Ensure all information is correct and save the settings.

Step 5: Test the Configuration

1. Load a Document:
   • Place a document on the scanner bed or in the document feeder.

1. Scan and Send:
   • Use the printer’s control panel to navigate to the scan function.
   • Select the option to send to email and enter the recipient’s email address.
   • Press Start to scan and send the document.

1. Check Your Email:
   • Verify that the email has been sent and received successfully.

Useful Tip: If 2-Step Verification is enabled, you must create separate passwords for each printer.

Troubleshooting Tips

• Check Network Connection: Ensure the printer is properly connected to your network.
• Verify SMTP Settings: Double-check that the SMTP settings, especially the server address, port, and authentication details, are correct.
• Firewall and Security Settings: Make sure that your network’s firewall or security settings are not blocking the printer’s access to the internet.
• Update Firmware: Ensure your printer’s firmware is up-to-date to avoid compatibility issues.

By following these steps, you can easily configure your Canon iR 3000 series printer to scan documents and send them via email using your Gmail account. This setup enhances the printer’s functionality and streamlines your document management process.

Let us know if this guide worked for you. If you encounter any issues, feel free to leave us a comment in the comment box below.